Saturday, July 30, 2011

I like interesting photos

Today a little departure from Lions....

I found this blog a while back, Project 365, and it's already day 210, so if I'm going to share I should do it before it gets to 365.  Check it out-you'll see some great photography, photography ideas, and bits of interesting things that may inspire you.  

Photography is actually one thing we Lions can stand to improve.  Good photos help us spread the message of what we do.  If you have a great photo of a Lions activity, please share!  We could use more photos here, on facebook or on our website.

(See how I worked Lions into this?)

Wednesday, July 27, 2011

Reports, reports...

It's almost the end of the month which means report time for Lion secretaries!

The first report is the Web Monthly Membership Report or the WMMR.  The second is the LCI Activity Report and the 3rd is the District 39W Monthly Report.  All should be completed by the last day of the month, but if you miss that date, you can still do them, they are just...late. 

The most important report is probably the Monthly Membership Report.  This is where you report your new members to LCI.  (Oh, and the dropped members, too, but let's not have any of those!)  It's important to get your members on and off the roll in a timely manner.  It affects billing, District numbers, and your members themselves.  And, even if you don't have any changes in membership for the month, you still make the report!  That's probably the easiest thing to forget!

Here are the steps to do the WMMR:

  1. Go to the "Submit Reports" page on the LCI website.
  2. Click the big Lions logo.
  3. On the left hand side of the page, you'll see the WMMR Instruction Guide.  Follow the steps in this guide (it's got pictures!)
  4. To log in, used your member number.  If you were an officer last year, the same password will work.  If you're new, follow the steps for registration (There's a link just below the login). 
If you forget to do it by the last day of the month, you can still select the previous month from the drop down list.  It would be a good time right now to put this on your calendar or set a reminder on your phone or whatever works for you so you don't forget to log in to LCI sometime around the end of the month.  I think I'll put it on my Google calendar right now!

Need some help or have a comment?  Use the "comments" link below!

Wednesday, July 20, 2011

Just a minute-I'm the secretary?

OK, club secretaries!  As promised, here's the first informational and enlightening blog post just for you!  (Anyone can read it, though!)

I'm already finding more things I should be doing as a club secretary.  At the first board meeting, I totally forgot that I was supposed to take minutes!  Fortunately, I was able to remember everything long enough to get it down on paper!

But what is supposed to be in the minutes anyway?

Minutes are just a record of the action taken at a meeting.  According to "The Complete Idiot's Guide to Robert's Rules" they are "minutes, not hours-make them short and accurate." Most minutes for Lions Clubs will include:
  • the name of the organization and type of meeting
  • the date, time and place
  • the person presiding at the meeting and the name of the person who took the minutes 
  • how many members were present (optional, but useful to establish a quorum)
  • the motions made, who made them and the result
  • committee reports attached or included in brief
Minutes don't include discussion, the person who seconded a motion, withdrawn motions, or opinions.

After the minutes are approved, the secretary should mark them "approved", sign them,  and keep a copy along with any written reports.

Pretty easy, huh?  Just don't forget to take notes and you'll be fine!

Have an "addition to the minutes"?  Use the comments link below.

Tuesday, July 12, 2011

Who's on YouTube?

I was watching some video highlights of the Lions International Convention in Seattle when I happened to see some Lions I know...  See how many you can spot.  (Hint:  Look for white pants and bright blue shirts.)  Way to go, MD 39W Lions!